About Meeting Rooms in Kolkata

Kolkata is the capital and the largest city of the Indian state of West Bengal, which was commonly known as Calcutta until 2001. Positioned 80 km west of the Bangladeshi border, it is situated on the eastern bank of the Hooghly River. Kolkata functions as the primary trade and finance hub for eastern and northeastern India. It has a population of about 1.5 crores.

Kolkata has developed as a significant business and cultural hub and regularly hosts various conferences, seminars, and corporate events. The city offers a wide range of meeting rooms and professional spaces to cater to the growing demand and diverse requirements of business. Meeting rooms in Kolkata come in different sizes and are equipped with modern amenities that can be customised to suit businesses of all sizes.

What Is the Price of Meeting Rooms In Kolkata?

Meeting room prices in Kolkata vary based on factors like location, facilities, and room type. Rates typically range from ₹ 1,150 to ₹ 1,850 per hour for premium options. Variances in rates reflect the diverse offerings available, allowing clients to select spaces that align with their specific requirements and budget considerations.

Top 10 Meeting Rooms in Kolkata

Here is the list of the 10 best meeting rooms in Kolkata:

1. WeWork

WeWork provides affordable services in numerous significant cities across the world including India. Based in New York City, WeWork Inc. is a corporation specializing in coworking solutions, encompassing both physical and virtual spaces. WeWork offers shared office spaces, which include amenities such as meeting rooms, common areas, and networking events. The model is designed to provide flexibility for businesses and entrepreneurs who may not need a traditional, long-term office lease.

2. Awfis

Awfis is a prominent player in the flexible workspace industry, offering innovative solutions for businesses and professionals. Founded in 2015 in India, Awfis provides coworking spaces, shared offices, and meeting rooms to cater to diverse work needs. With a focus on fostering a collaborative and productive environment, Awfis has gained recognition for its modern, technology-driven workspaces. The company’s services extend to various major cities, providing flexible and scalable office solutions to accommodate the evolving needs of businesses and individuals in the dynamic world of work.

3. CoWrks

CoWrks is a flexible premium premium-quality office space provider that offers coworking solutions for businesses and professionals. Headquartered in Bangalore, India, CoWrks provides a range of workspace options, including shared offices, dedicated desks, and meeting rooms. CoWrks aims to cater to the evolving needs of businesses and entrepreneurs by offering flexible and scalable office solutions. It has a presence in multiple cities in India.

4. Smartworks

Smartworks is a stunning place to grow your business. Located at Victoria Park, it offers a majestic view of the Victoria Memorial Monument with fully-equipped offices and modern amenities that will suit small as well as large businesses. Meetings can be held in these spaces, with the on-site cafeteria offering opportunities to network. The nearby Salt Lake Sector V Metro Station makes it easy to access the meeting location.

5. East India Works

East India Works offers well-designed meeting rooms that come with modern amenities. It is supported by a pantry, private parking, and multiple dining areas that will complement any meeting setting. Its location is travel-friendly, with taxi and shuttle services and the Chandni Chowk Metro Station is nearby.

6. Myofyc

Myofyc in Newtown is located in one of the most exclusive towers in the city and comes with 24/7 security. It provides flexible workspaces and fully equipped private meeting cabins with incredible city views. Recreational and thoughtful walking areas around the building also enable members to network and relax.

7. My Cube

My Cube’s vibrant office space with modern interiors and stylish furnishing hosts many meeting rooms and breakout areas. In addition to meeting rooms that can host four to ten people, it is situated in the city center and is close to major transport hubs.

8. Regus

egus is a multinational corporation that provides flexible office space solutions, including coworking spaces, meeting rooms, and virtual offices. Founded in 1989 by Mark Dixon, Regus is a pioneer in the coworking and flexible workspace industry. The company operates globally, offering a variety of workspace options to accommodate the needs of businesses and professionals.

9. Coworkingers

Coworkingers is operational in Kolkata and other cities in India as an office space provider with other facilities like meeting rooms and boardrooms. The professional meeting rooms provide a comfortable environment and top-notch amenities for successful business gatherings. With flexible pricing plans, individuals can experience the best value for their money.

10. Qdesq

Qdesq is a platform that facilitates the discovery and booking of flexible workspaces, including coworking spaces and meeting rooms. Based in India, Qdesq connects businesses and professionals with a diverse range of workspace options, allowing them to find and reserve spaces that meet their specific needs. The platform often collaborates with various coworking space providers, helping users access flexible and well-equipped office solutions.

Top Locations To Book Meeting Rooms in Kolkata

Here are the top locations in Kolkata to book meeting rooms across the city. These areas collectively contribute to Kolkata’s economic landscape, helping diverse industries and business activities. It’s important to note that the city’s business districts may evolve with urban development and economic changes.

1. Meeting Rooms in Central Business District (CBD): The area around BBD Bagh (formerly Dalhousie Square) is a historical and financial hub hosting offices of banks, financial institutions, and government offices. You can book meeting rooms like 4-seater, 6-seater, and 8-seater Awfis meeting rooms in Chowringhee among many others. Abanindranath Thakur Sarani (renamed from Camac Street) is a street running in the central business district of Kolkata with offices, shopping complexes, and restaurants, attracting businesses from various sectors. meeting rooms in Lal-Bazaar in CBD can also be booked here.
2. Meeting Rooms in Bidhannagar, Salt Lake City: Also known as the IT Hub of Kolkata, Salt Lake is a major business district with numerous IT companies, corporate offices, and commercial establishments. Located in Kolkata’s central business district, Awfis-Godrej Waterside, Awfis-Eco Centre, and up to 8 seaters in Awfis-Technopolis among many meeting rooms available, offers an excellent setting to host professional meetings. It comes with designated car parking and excellent metro connectivity.
3. Meeting Rooms in Park Street: A prominent commercial and entertainment district housing offices, hotels, restaurants, and retail spaces.
4. Meeting Rooms in Rajarhat-Newtown: An emerging business and residential area with IT parks, corporate offices, and commercial spaces. Awfis-Ecospace Business Park in Rajarghat has some meeting rooms that offer an excellent setting to host professional meetings.
5. Meeting Rooms in Howrah: The area around Howrah Bridge is a significant business and transportation hub with commercial activities and trade.

These areas collectively contribute to Kolkata’s economic landscape, fostering diverse industries and business activities. It’s important to note that the city’s business districts may evolve over time with urban development and economic changes.

Things To Consider When Selecting Meeting Rooms in Kolkata

Here are the key factors which must be kept in mind while selecting meeting rooms in Kolkata:

1. Location and Accessibility: Choose a meeting room in a centrally located area with easy access for all participants. Consider proximity to transportation hubs, hotels, and restaurants to enhance convenience and make attendance more feasible for your team or clients.
2. Facilities and Technology Infrastructure: Ensure the meeting room is equipped with essential facilities such as audio-visual equipment, projectors, screens, and reliable high-speed internet. Confirm the availability of technical support and compatibility with your devices to facilitate seamless presentations and collaborations.
3. Ambiance and Comfort: Evaluate the overall atmosphere and aesthetics of the meeting room. Adequate lighting, ventilation, and comfortable seating contribute to a conducive environment, promoting focus and productivity during your meetings or events.
4. Cost and Booking Flexibility: Understand the pricing structure, including any additional charges for extended hours or extra services. Confirm the availability of the meeting room on your desired date and inquire about the cancellation policy, ensuring flexibility in booking arrangements.

Why Do Businesses Need Meeting Rooms or Conference Rooms in Kolkata?

Meeting rooms and conference rooms are important for several reasons:

• Effective communication: Meeting rooms provide a designated space where employees and stakeholders can gather to discuss important matters in person. This facilitates clear and effective communication, which is often more efficient than email or phone conversations.
• Privacy: Meeting rooms provide a secure environment for discussions involving sensitive financial data, confidential strategies, or HR matters. Moreover, some industries and organisations have legal and compliance requirements that mandate secure and confidential meeting spaces, especially for discussions related to legal matters, audits, or compliance reviews.
• Client Meetings: Businesses often need designated professional spaces to meet with clients, customers, or partners. Well-equipped conference rooms create a positive impression of professionalism and provide a conducive environment for presentations and negotiations. 

Advantages of Choosing Meeting Rooms With myHQ

Choosing office spaces at myHQ provides various advantages:

• Scalability: myHQ is well-equipped to handle businesses’ growing or evolving needs. Users can easily scale up as per their requirements or rent meeting rooms as required with our flexible booking options.
• Flexibility: myHQ offers on-demand services; for example, users can rent a meeting room for a day or on an hourly basis, depending on their needs.
• Central Locations: Besides our growing list of excellent workspaces, myHQ also provides offices in central areas of the city, making it convenient for commuting and meeting clients or partners.
• Support Services: Most myHQ locations offer services such as administrative support, event management, catering, and event spaces.
• Innovation and Creativity: myHQ workspaces include unique and trendy office spaces and meeting rooms that can inspire creativity and innovation and provide a change of scenery from traditional offices.

Overall, myHQ offers a modern and flexible approach to workspace solutions, catering to the needs of remote workers, startups, freelancers, and established businesses alike. Its user-centric and community-driven approach makes it an attractive option for those seeking a more dynamic work environment.