List of 11 Best Meeting Room Booking Systems

Meeting Room Booking Systems: The modern office has changed dramatically, adopting coworking areas, flexible work schedules, and open floor plans. It is also possible to operate a business by owning just a virtual office for governmental purposes. Meeting rooms are needed to conversate in a professional and sophisticated setting. So, efficiently managing meeting room bookings is essential for any organization, be it a small startup or a large enterprise. With the rise of digitalization, traditional pen-and-paper methods are being replaced by advanced meeting room booking systems. These online tools offer seamless booking experiences, optimize resource allocation, and enhance productivity. 

This article covers the top meeting room booking systems in India along with an overview of their features, reviews, costs, and applicability for various businesses.

What are Meeting Room Booking Systems?

Meeting Room Booking Systems are software or platforms that allow businesses to book and track meeting room reservations. These are specifically designed to streamline and automate the process of reserving and managing meeting rooms. A meeting room booking system will eliminate the need for manual coordination and reduce the chances of double bookings or scheduling issues.

Further, Meeting Room Booking Systems allow authorized users to check the availability of meeting rooms, their seating capacities, and their amenities so that users can book them accordingly.

Best Meeting Room Booking Systems in India

Some of the best meeting room booking systems in India are discussed below:

1. myHQ

myHQ meeting rooms are available for hourly, half-day, or full-day reservations, with variable price options to accommodate our clients’ different demands. In addition to offering numerous additional pay-per-use services, myHQ also offers coworking spaces. One of the services that may be hired at a reasonable cost is meeting rooms.

• Ratings: 4.5/5 
• Product Link: Click here
• Pricing: The entry-level cost for the service begins at Rs. 700 per hour.
• Suitable for: Businesses of all sizes

2. Condeco

Condeco is a prominent meeting room booking system that makes it easier to reserve and manage meeting rooms. It provides a centralized platform for employees to schedule and reserve meeting rooms, ensuring optimal utilization of resources. With features like real-time availability, automated notifications, and integration with calendar systems, Condeco streamlines the process of booking and managing meeting rooms.

• Ratings: 4.3/5 
• Product Link: Click here
• Pricing: The entry-level cost for the service begins at Rs. 1000 per hour
• Suitable for: Businesses of all sizes

2. WorkInSync 

WorkInSync is a comprehensive meeting room booking system designed to streamline the reservation process for businesses. It provides an intuitive interface for users to view real-time availability, book rooms, and manage their bookings effortlessly. With features like automated notifications and integration with calendars, WorkInSync ensures efficient utilization of meeting spaces while enhancing productivity.

• Ratings: 4.7/5 
• Product Link: Click here
• Pricing: Entry-level price is only Rs. 300 per user per month (paid annually, plus taxes).
• Suitable for: Companies of all sizes, from small startups to major corporations.

4. Robin 

Robin is a meeting room booking system designed to streamline and simplify the process of reserving and managing meeting spaces. It provides a user-friendly interface for scheduling, tracking availability, and handling reservations for various rooms, ensuring efficient utilization of resources and seamless coordination among team members. 

• Ratings: 4.4/5 
• Product Link: Click here
• Pricing: Free at the basic level.
• Suitable for: A wide range of businesses, from small startups to large enterprises.

5. OfficeSpace Software

OfficeSpace Software is a meeting room booking system that simplifies and streamlines the process of reserving meeting spaces within an organization. It provides a user-friendly interface for employees to browse and book available rooms, manage reservations, and view real-time availability. With features like calendar integration and customizable settings, OfficeSpace Software enhances workplace efficiency and optimizes resource utilization. 

• Ratings: 4.8/5 
• Product Link: Click here
• Pricing: The pricing for the software and products varies depending on the specific offerings and packages. Visit the official site for more details.
• Suitable for: Businesses of all sizes

6. Tactic

Tactic is a user-friendly meeting room booking system designed to streamline the reservation process. It offers a range of features, including real-time availability updates, an intuitive interface, and seamless integration with calendar applications. With Tactic, users can easily schedule and manage meetings, ensuring efficient use of meeting spaces within an organization. 

• Ratings: 4.6/5 
• Product Link: Click Here
• Pricing: Pricing options start at just Rs. 1400 per hour.
• Suitable for: Small and large businesses.

7. Envoy Space Management

Envoy Space Management is a reliable meeting room booking system that simplifies the process of reserving and managing meeting spaces. It offers a user-friendly interface for employees to easily search and book available rooms, provides real-time updates on room availability, and allows for integration with calendar systems.

• Ratings: 4.4/5 
• Product Link: Click here
• Pricing: Rs. 2500 per hour.
• Suitable for:  Businesses of all sizes seeking an effective solution for managing their meeting rooms.

8. Skedda

Skedda is a notable system for booking and overseeing meeting spaces that makes it simple and proficient to plan meeting rooms. It allows users to schedule meetings, track availability, and customize booking rules easily. Skedda provides a user-friendly interface and integrates with calendars and other tools to streamline the booking experience. 

• Ratings: 4.8/5 
• Product Link: Click here
• Pricing: Free entry-level pricing option.
• Suitable for:  Businesses seeking to optimize their meeting room reservations.

9. Eden

Eden is an exceptionally evaluated meeting room booking system intended to smooth out and work on the most common way of planning and overseeing gatherings. With its user-friendly interface, Eden allows users to book rooms effortlessly, view availability, and coordinate meetings. The advanced features and seamless integration make it a go-to solution for optimizing workplace productivity.

• Ratings: 4.7/5 
• Product Link: Click here
• Pricing: Free entry-level pricing.
• Suitable for: Businesses seeking a cost-effective and reliable solution.

10. CalendarHero 

CalendarHero is a highly acclaimed meeting room booking system designed to streamline the process of scheduling and managing meetings. It offers features such as real-time availability of meeting rooms, automated reminders, and integrations with popular calendar platforms. With CalendarHero, users can effortlessly book and coordinate meetings, saving time and ensuring efficient use of meeting spaces. 

• Ratings: 4.6/5 
• Product Link: Click here
• Pricing: Users may access basic services for free at the entry-level price tier and they can upgrade to premium subscriptions for more sophisticated capabilities.
• Suitable for: Businesses of all sizes, from startups to massive corporations

11. OfficeRnD Hybrid

OfficeRnD Hybrid is a highly acclaimed meeting room booking system designed to streamline and simplify the reservation process. It offers a hybrid approach, accommodating both in-person and remote meetings, enabling users to reserve meeting rooms, integrate with calendars, and provide real-time availability updates. The solution enables smooth scheduling and dispute avoidance while helping firms to manage their meeting room resources effectively. 

• Ratings: 4.7/5 
• Product Link: Click here
• Pricing: Free entry-level pricing.
• Suitable for: Variety of businesses looking for coworking spaces, serviced offices, and corporate settings.

How Meeting Room Booking System Work

The meeting room booking system works with a digital app or a dedicated website. Some of the other key points on how the meeting room booking system works are stated below:

• To guarantee the proper use of these platforms, office managers can customize these platforms with user rights and access restrictions. Password and user-id can make these platforms accessible only to authorized and trained personnel.
• Reservations and invitations can be made online or using an app. Using an app or the internet, reservations and invitations can be sent. The efficient scheduling and communication of meetings with participants and other resource users is supported by integrations with email and calendar software.
• Additionally, they frequently support digital signage, which is the term for the electronic displays outside conference rooms that provide current meeting information and speedy check-in and registration.
• Utilizing Internet of Things occupancy sensors to measure resource usage is one of the innovations in meeting room reservation systems. Rebooking is possible if scheduled rooms are booked but not used. In this case, they can be marked as available.

Scheduling and inviting people to meetings like brainstorming sessions, sales calls, team scrums, and one-on-ones are the main uses for meeting room booking systems. Coworking space and office space for a day can also be booked by users and use these to reserve quiet areas, designated call areas, desks, and rooms. These solutions increase productivity at work by avoiding conflicts such as double bookings or other circumstances when resources and meeting rooms are unavailable when needed. In order to shed light on how shared space is used and improve room scheduling procedures, some products in this category include analytics tools.

Efficiently managing meeting room bookings is crucial for organizations to streamline their operations and enhance productivity. The top meeting room booking systems in India, such as OfficeSpace Software, Skedda, and WorkInSync, provide intuitive interfaces, seamless integrations, and valuable analytics to optimize room utilization. By adopting these digital solutions, businesses can ensure hassle-free booking experiences, minimize scheduling conflicts, and make the most of their meeting spaces. Select the solution that best meets your unique needs to advance meeting room management within your company.

FAQs on Best Meeting Room Booking Systems in India