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About MCA Company Name Search

A company name search is a process of verifying if the proposed name for your new company complies with the naming guidelines set by the Companies Act 2013. When forming a new company, it’s important to conduct a name search to ensure the name is available. This helps avoid rejection during the formation process. The Ministry of Corporate Affairs (MCA) has specific rules for naming companies, and non-compliance can lead to rejection. Before proceeding, check the MCA database to confirm the name’s availability.

What is an MCA Name Approval?

MCA (Ministry of Corporate Affairs) is a website that allows an individual to check the name availability for a new company with necessary guidelines to be followed.

• It suggests that the name of the company proposed should be unique
• Using a descriptive name reflecting the vision, mission and the nature of the business
• Should not be remotely similar nor identical to the name of an existing company or to a company that is already registered
• Failing to comply with the naming guidelines can result in rejection of your proposed name by the Registrar of Companies (ROC)

How to Check Name Availability for a Company?

Here are the following steps to check the availability of a name for a company:

1. MCA website: Visit the Ministry of Corporate Affairs (MCA) website.

Name Search Tool: Use the “Check Company Name” option which is available on the MCA website.

3. Enter the proposed name: Enter the desired company name in the search bar.

4. Analyze Results: Verify if the proposed name for your company already exists or if it is already being registered in the MCA website.

5. Submit for approval: In case If the proposed name already exists then we would suggest you to submit a new application with a new name by submitting the SPICe+ (Simplified Proforma for Electronic Company Formation Plus) or RUN ( Reserve Unique Name) form.

Alternatively, you can easily check your company name’s availability using myHQ’s free tool. This tool helps you quickly verify if your desired business name is available, ensuring compliance with the Ministry of Corporate Affairs (MCA) rules. Save time and avoid the hassle of rejection by using myHQ’s company name search tool before starting the formation process.

Things to Keep in Mind While Choosing Your Company Name

A company name is the most important decision for a business to make.Below are some of the important things to keep in mind before choosing a name for your company.

• The proposed name  should carry uniqueness reflecting the vision, mission and the nature of the company.
• Make sure if the name is not already being trademarked by any other company through the Ministry of Corporate Affairs (MCA) website.
• We would suggest you to use a descriptive name that typically explains the main activities of the business 
• Names that shouldn’t be misleading to the activities of a business 
• Use of suffixes such as Private companies must use “Private Limited” and public companies “Limited”.
• Adhere to the naming rules set by the Companies Act 2013 

Following the above steps can reduce the chances of a proposed name for the company being rejected by the Registrar of Companies (ROC)

Guidelines for Choosing Your Business Name – Do’s and Don’ts

Do’s 

• Choose a name that sets you apart from that of other businesses 
• Use a simple name that is easy to remember yet unique 
• Choose a name that features the main activities of a business
• Make sure if the name is not being used by an existing company neither registered.
• Always adhere to the MCA guidelines 

Don’ts

• Refrain from using words that could indirectly be offensive
• A misleading name that does not reflect the nature of your business can often end up being rejected 
• Not reviewing the MCA website before proposing a name could lead to rejection
• A complicated name that is much harder to pronounce nor remember 
• Refrain from using abbreviations 
• Avoid using generic terms that don’t stand out

myHQ Company Name Search Tool

myHQ provides a company name search tool through an online portal thereby simplifying the whole process .This tool allows you to check if the proposed name for your company already exists or is registered, in compliance with the MCA guidelines. 

By using our tool entrepreneurs can save some time and focus on their core activities while we handle the process ensuring it meets all the regulatory needs before proceeding with registration.

Documents Required For MCA Name Approval

• Proposed Name Options: A list of at least two preferred names in order of preference.
• Business Objectives: A brief description of the main objectives of the proposed company.
• Details of Promoters: Information about the promoters, including their names, addresses, and identification documents.
• Digital Signature Certificate (DSC): A digital signature of one of the proposed directors.
• Director Identification Number (DIN): The DIN of at least one proposed director. Where the subscribers/ Directors are not having DIN, the application may be rejected 
• PAN Card of the Subscribers/Directors 
• ID proof is also required 
• Residential Address proof of the Subscribers/Directors (not having DIN)